SYP - Office Manager (MIRT) - July 2022

£31,425 - £36,231
Fixed Term

Role:                   Office Manager (MIRT)

Department:     Specialist Crime Services

Location:            Swan House, Sheffield

Salary:                £31,425 - £36,231

Hours:                 37 hours

Contract Type: Fixed Term until November 2023


Role Purpose:

Carry out the function of Document Receiver, Reader, Action Manager and Office Manager functions within the MIR as set out in MIRSAP or act as HOLMES manager for MIRT Enquiries

Key Responsibilities:

  • As Receiver, required to receive, read and evaluate all documentation entering the MIR in order to check it has been correctly completed and to assess whether fast-track actions should be raised.
  • As Reader, read in detail all documentation within the MIR and raise actions appropriate to the investigative strategies as set out by the SIO.
  • As Action Manager, required to manage all actions raised in the MIR. Maintain an overview of all actions raised, allocate them to appropriate staff, ensure they are completed in a timely manner and correctly written-off.
  • As Office Manager maintain the efficient running of the MIR, ensure adequate staffing and resources.
  • Quality Assure all documents entering the MIR or generated in the MIR, approve documents for entry onto HOLMES 2, make recommendations for sign off / filing to SIO.
  • In the absence of the SIO, brief, task, provide technical supervision and debrief officers on Investigations.
  • Participate in management meetings advising the SIO on the current state of the enquiry and ensure actions required by the SIO are carried out. Chair meetings when appropriate.
  • Have responsibility for devolved overtime budgets when required.
  • Supervise and mentor staff within the MIRT to ensure tasks are completed satisfactorily. Act as line manager for MIRT Indexers and MIRT Investigators.
  • Advise Indexers how to set up and manage paper-based enquiry rooms for Districts and FCU.
  • Assist SIOs in undertaking 28-day and cold-case reviews of investigations

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.


We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and agile working
  • Generous ‘family’ leave
  • Voluntary CPD Events for all staff to allow continuous development
  • Mentoring & Coaching Scheme
  • Paid Professional Subscriptions when relevant to role
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service (accessible 24/7)
  • Additional benefits for Westfield Health members
  • Cycle to work scheme
  • Sports and Social Club


Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

The Force is currently reviewing the Appearance and Standards Policy, with particular focus to Tattoos.  All visible tattoos will be reviewed on a case-by-case basis, pending consultation of the Policy review.  Until such time, please do not be discouraged from applying to the Force as any visible tattoos will be discussed on a case-by-case basis.  Any tattoo which could be deemed inappropriate, or cause offence will not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Closing Date:

Tuesday 16th August 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Dave Stopford on 0114 296 1365.  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

This opportunity is closed to applications.