SYP-Occupational Health Administration and IOD Manager - Dec 21

SYP- Role: Occupational Health Administration and IOD Manager

Role: Occupational Health Administration and IOD Manager

Department: People and Organisational Development

Location: Escafeld House

Salary: Band D (£26,016 - £29,793)

Hours: 37 hours per week

Contract Type: Permanent

Role Purpose:

The Admin and Injury on Duty (IOD) Manager resides within the Wellbeing Team and is critical to the core function of the overall wellbeing service. The role will provide senior leadership to the admin team and will ensure the team deliver an effective and efficient customer focused service in compliance with legislation, relevant guidance and internal policy.  The role requires the Admin and IOD Manager to drive continuous improvement of service provision standards for health and wellbeing to support the force objectives. The Admin and IOD Manager will support and drive process development for OHU alongside the Clinical Governance Manager, implementing changes to meet SEQOHS standards to help OHU gain the qualification. In addition, the Admin and IOD Manager will support the organisation with the processing of Injury On Duty claims, liaising with key stakeholders, processing requests and communicating outcomes.

Key Responsibilities:

• Lead, develop, motivate and engage the Admin Team Leader to ensure a high standard of customer service by the Admin Team.
• Ensure that team meetings, one-to-ones, PDRs, CPD and development needs are addressed.
• Ensure that the administrative daily tasks are effectively managed, workflow management is implemented and encourage adherence to set KPI’s.
• Responsible for ensuring the quantitative and qualitative analysis of electronic record data, preparing reports, configuring and gathering information for Senior Management and HMIC where required and in the absence of the OH Systems Administrator.
• Responsible for monitoring the workflow on the OH management system and ensure the team have an understanding of the system application to provide support to users in the absence of the OH Systems Administrator.
• Ensure development and review of admin policy and process to realise efficiency gains working in partnership with OHU management.
• Responsible for the management of the Disaster Victim Identification (DVI) OH process, attend meetings as required, ensure maintenance of DVI records including vaccination status and work collaboratively with other stakeholders in Force.
• Responsible for the submission of Injury on Duty award claims, preparing documentation and liaising with key stakeholders.
• Provide support for the financial management of the OH service, contribute to the effective control of the budget, maintain relationships with 3rd party providers and provide approval for invoices.
• Work closely with the Admin Team Leader and Recruitment Manager to monitor recruitment activity, ensure delivery of pre-employment screening as required, highlighting any risks service to the Health and Wellbeing Manager.
• Responsible for the development of a system for collating client satisfaction results and preparing reports to share with key stakeholders.
• Be responsible for the security and building maintenance of Escafeld House.
• Responsible for the completion of / submission of site inspections to the Health and Safety department.
• Undertake any other specific tasks or project work as directed by the Health and Wellbeing Manager, attending meetings as required.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands or head are not permitted.  Any tattoos which could be deemed inappropriate or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Monday 31th January 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Melissa Nicholson on 07464986552.  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.