SYP - Document Assessment & Disclosure Officer - Feb 23

Carbrook - Force HQ, Sheffield
£27,690 - £31,434
Temporary

Role:                     Document Assessment & Disclosure Officer

Department:       Legal Services

Location:              Force HQ, Carbrook, Sheffield (Hybrid)

Salary:                   £27,690 - £31,434 (Band D)

Hours:                    37 Hours per week

Contract Type:    Temporary (12 months)

Role Purpose:

To undertake the role of Document Assessment & Disclosure Officer.

Maintain accurate records of Legacy Incident material held by SYP e.g. documents linked to investigation, discipline, Inquests, Inquiries, civil litigation, etc. to generate a robust corporate memory.

Key Responsibilities:

  • Receive and read all material (statements, documents, interviews, etc.) linked to the legacy incident.
  • Provide detailed descriptions of relevant material, making decisions as to the sensitivity in accordance with GSC, policy, and linked civil and or criminal disclosure guidelines.
  • Assess information, undertake risk assessments, present analysis of findings, comment and make recommendations for the disclosure of information, consulting information managers, officers and other third parties where appropriate.
  • Assessing and dealing with highly confidential and sensitive information e.g. RIPA (Regulation of Investigatory Powers Act), Legal Professional Privilege (LPP), etc. to ensure appropriate handling and disclosure risk assessment measures are in place.
  • Make disclosure decisions and cause responses to requests within the agreed criteria.
  • Consult with the Office Manager on the development of Administration Process and Quality Assurance to ensure accurate and timely processing of material.
  • Implement appropriate monitoring systems and produce Management Data on a weekly basis to the Office Manager.
  • Deputise for the Disclosure Office Manager in his or her absence and supervise Indexing staff in respect of the legacy incident.
  • Carry out any other reasonable duties within the overall function commensurate with the grading and level of the post.

Skills and experience:

Essential Criteria:

  • Professionalising Investigation Programme (PIP) Level 2 accredited or alternative relevant qualification/experience within data management
  • Has experience and conversant with Criminal Procedure and Investigations Act (CPIA), Disclosure Manual and Attorney General Guidelines and /or
  • Has experience and conversant with Information Management legislation, in particular the
  • Data Protection Act (DPA), the General Data Protection Regulations (GDPR), and the Freedom of Information Act (FOI)
  • Work experience of computerised systems particularly operating and maintaining word and Excel
  • Ability to deal with highly confidential and sensitive information

Desirable:

  • HOLMES2 Trained
  • Familiar with and proficient in use of redaction concepts and technology (e.g. Adobe Acrobat Pro)

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and hybrid working
  • Generous ‘family’ leave
  • Voluntary CPD Events for all staff to allow continuous development
  • Mentoring & Coaching Scheme
  • Paid Professional Subscriptions when relevant to role
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service (accessible 24/7)
  • Additional benefits for Westfield Health members
  • Cycle to work scheme
  • Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years / 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.  

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date:

Wednesday 15 February 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact the hiring manager Alan Pritchard on  alan.pritchard@southyorks.pnn.police.uk   Please do not contact Alan for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Candidates:

This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying.  Please ensure that you and your current line manager complete the attached consent form.  Please email the completed form to the hiring line manager, Alan Pritchard, with the role title and the closing date stated in the subject of your email.

Without support, your application will not be considered any further.

This opportunity is closed to applications.