SYP - Commercial Support Assistant

Role: Commercial Support Assistant

Department: Information Services

Location: Nunnery Square, Sheffield

Salary: Band B - £18, 486 - £20, 115

Hours: 37 Hours per Week

Contract Type: Fixed Term Contract / Secondment – 3 Months

Role Purpose:

Work as part of a team delivering value for money outcomes through: effective business and supplier liaison, purchasing Information Technology products and services; following commercial assurance processes and administering asset management procedures

Key Responsibilities:

• Act in accordance with Financial Regulations and Financial Instructions, procedures and guidelines at all times.
• Triage incidents, service requests and team mailboxes to team members.
• Validate purchase requisitions to determine compliance with Standing Orders; rejecting/escalation of non-compliance to the Commercial and Asset Manager.
• Maintain Contractor records; matching / validation of time sheets; checking that approved spend is not breached.
• Transfer/translate technical request to obtain supplier quotes; checking and comparing quotes to identify best price/value for money.
• Raise purchase orders for goods and services using appropriate ledger (HP/SYP/Collaboration); purchase via credit card applying accurate record keeping for reconciliation.
• Receive visitors to IS.
• Receive goods and services, confirming deliveries and quantities and maintaining accurate records
• Resolve billing/invoicing queries.
• Undertake asset recording (Sostenuto) and stock taking (supporting Asset role).
• Handle supplier, customer and general enquiries including budget code enquiries, liaising with Corporate Finance and provide assistance as appropriate.
• Book travel and accommodation.
• Administer the ID access card system for Nunnery Square.
• Maintain the content of the BuyIt system (used force wide)

Skills and experience:

• Able to deal with confidential / sensitive matters and maintain confidence.
• Previous administrative experience.
• Computer literate including use of Microsoft Office, Outlook or similar and the internet.
• Able to deal with internal and external customers effectively, providing responsive and appropriate levels of service.

Benefits:

We offer generous entitlements and supportive polices to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Sunday, 21st July 2019

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Gary Greer-Waring on 717028. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

http://nextgen.app.yhrn.police/sites/SYPIntranet/SA/Fairness/Web/Home.aspx

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Secondments:

To apply for this post as a secondment you must have the support of your Line Manager. This should be sent via email to Recruiting@southyorks.pnn.police.uk. Please ensure that in the subject of the email contains the Job title and closing date of the role.

Without support, your application will not be considered any further.