SYP - File Preparation Officer - June 2022

Sheffield
£23,331 - £25,809
Permanent

Role: File Preparation Officer

Department: Criminal Justice Unit

Location:  Shepcote Lane, Sheffield

Salary: Band C (£23,331 - £25,809)

Hours: 37 hours per week

Contract Type: Permanent

 

Are you interested in the criminal justice process and supporting South Yorkshire Police to bring offenders to justice? Join our team of dynamic Police Staff Case builders whose role is to receive case material from operational officers and build cases to the highest standard as they progress though the criminal justice system, ensuring a victim focused approach and a right first time ethos.

You will support the file preparation process to achieve the objectives of ensuring cases are progressed through the court systems effectively.

*Please note that there are 2 x full time, Permanent Days/Afternoons/Nights, File Preparation Officer posts based at Shepcote Lane.

Successful candidates will be advised of their posting particulars on appointment.

 

Role Purpose:

Supporting the file preparation process to achieve the objectives of ensuring cases are progressed through the Pre-Charge Advice Process and the court systems according to the standards agreed in the South Yorkshire Effective Trial Management Framework, the SYP Charging model, Victims’ Code of Practice and the National File Standard. 

Key Responsibilities:

  • Preparation of either way, indictable only and summary case files for Crown and Magistrates’ Courts in accordance with the manual of guidance and the National File Standard.
  • Ensure quality and timeliness of completed files at all stages, both pre- and post-charge.
  • Liaison with internal/external agencies.
  • Assist operational officers and Police staff with enquiries/problems in relation to file preparation matters.
  • Interrogate/Input/Retrieve various computer packages.

Skills and experience:

Essential:

  • Show evidence of effective quality control in relation to work output.
  • Ability to identify mistakes and errors, and summarise information.
  • Ability to grasp legal principles.
  • Flexibility to work overtime or at other locations, Saturdays and Bank Holiday if required to meet organisational needs (days-only posts), or willingness to work a shift pattern to provide a 24/7 service (shift-working posts).

Desirable:

  • Relevant legal qualification.
  • Experience in Criminal Justice administration.
  • Knowledge of Manual of Guidance, disclosure and points to prove.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Case Study – File Preparation Officer – Ema

Please find attached to this advert a case study on one of the current File Preparation Officers has written. This will give you more information about the role and what it is like to work within South Yorkshire Police.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and agile working
  • Generous ‘family’ leave
  • Voluntary CPD Events for all staff to allow continuous development
  • Mentoring & Coaching Scheme
  • Paid Professional Subscriptions when relevant to role
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service (accessible 24/7)
  • Additional benefits for Westfield Health members
  • Cycle to work scheme
  • Sports and Social Club

 

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands, or head are not permitted.  Any tattoos which could be deemed inappropriate, or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Sunday 3rd July 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Jane Eastwood on 0114 2964701.  Please do not contact this number for an application form.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

This opportunity is closed to applications.