SYP - CJU Archive Officer - September 2022

Role:                   CJU Archive Officer

Department:     Criminal Justice Department

Location:            Snig Hill

Salary:                £20,118 - £21,837

Hours:                 Various roles

Contract Type: Fixed Term until 31 March 2024

Role Purpose:

Provide an Archive Service for suspect, victim and witness interviews. Assist in the management of the storage, review and weeding of the eTape Library System/interview media in accordance with legislative, regulatory, policy and NPCC Guidance on the Management of Police Information (MoPI). Provide expert advice to staff/officers

Key Responsibilities:

• Provide an Archive Service for suspect, victim, and witness interviews.
• Assist in the management of the storage, review and weeding of the eTape Library System/interview media in accordance with legislative, regulatory, policy and NPCC Guidance on the Management of Police Information (MoPI).
• Provide expert advice to staff/officers.
• Apply the authorised professional practice to the Management of Police Information; Decide what interview information should be reviewed, what should be retained, and which records can be disposed of. Ie which no longer have a policing purpose for retention.
• Contribute to the development of processes and procedures to improve the efficiency and effectiveness of the ‘Storage, Review, Retain, Disposal function, identify and bring problems to the attention of the Force Archive Manager/Criminal Justice Unit Operations Manager.
• Deal with enquiries by e-mail, telephone and in person.
• Decide the retention or disposal of hard media using evidence-based risk assessment in line with Information Management Strategy.
• Maintain accurate and complete records and the audit trail of all activity.
• Comply with relevant legislation and national and local guidance eg Data Protection Act.
• Promote compliance with SYP’s policies on Equal Opportunities and Health and Safety, both in the delivery of services and the treatment of others.
• Any other duties commensurate with the role.
• May be required to work after
• Be prepared to travel to any location within the Force normal hours/weekends on overtime.

Skills and experience:

• Experience of working in an administrative role.
• Computer literate with experience of data input and retrieval of information.

Desirable but not essential:

• Previous experience of working with storage systems
• Knowledge of First Aid, Manual Handling, Health & Safety and COSHH regulations

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands, or head are not permitted.  Any tattoos which could be deemed inappropriate, or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Monday 10 October 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Katy Broughton on 714113/0114 2964113.

  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

In addition we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.