SYP - Secretary - June 2022

Role: Secretary – June 2022

Department: Force Control Room

Location:  Sheffield

Salary: Band B - £20,118 - £21,837 pro rata

Hours: 37 hours per week – Please note requests for Part time and Flexible hours will be considered.

Contract Type: Permanent

Role Purpose:

We are looking to recruit a Secretary within the Force Control Room, the successful applicant will provide secretarial/administrative support to District Command Team.

Key Responsibilities:

• Upkeep of diaries, including the booking of appointments.
• Undertake audio and copy typing.
• Operate office, word processing and computer equipment.
• Undertake reception duties and arrange hospitality.
• Maintain and develop administrative, postal and filing procedures.
• Undertake background research appropriate to the post.
• Respond to telephone enquiries, queries.
• Attend meetings, producing notes/minutes of meetings and progressing subsequent action.
• Undertake typing duties required by Senior Officers as appropriate.
• Communicate instructions and information, undertaking chasing as required on behalf of Command Team members.
• Arrange local internal interviews.
• Any other duties commensurate with the grade of the post.

Skills and experience:

• Previous experience of working in an Office environment
• Previous use of Microsoft Applications including Word and Excel
• Must be willing to work towards RSA Level 2 or equivalent typing Qualification (or currently hold)

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands, or head are not permitted.  Any tattoos which could be deemed inappropriate, or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Further Information:

For further information and to discuss the role please contact Jennifer Thorne on jennifer.thorne@southyorks.pnn.police.uk

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Closing Date:

Sunday, 3rd July 2022 at 23:55

Please note we may accept late applications so please contact Recruiting@southyorks.pnn.police.uk if you are unable to make the deadline. 

Apply for the role:

To apply for the role, please click the ‘Apply’ button.