SYP - Force Senior Procurement Manager - May 2022

Role:                   Force Senior Procurement Manager

Department:       Corporate Finance

Location:            Carbrook

Salary:                £43,683 - £48,048

Hours:                 37hrs

Contract Type: Permanent

Role Purpose:

The overall purpose of the role is to ensure all local procurement activities are compliant, transparent and deliver value for money. The post holder will be end to end responsible for ensuring the procurement of goods and services are in line with Public Contract Regulations (PCR15) and the Force Contract Standing Orders (CSO).

The Force Senior Procurement Manager will provide guidance and support to South Yorkshire Police in respect to local purchasing activities.

Key Responsibilities:

The post holder will ensure the following duties are carried out with adherence to PCR15 and Force CSOs and recognise the importance of the social value charter and transparency principles:

Spend Management

• Oversee approvals of spend ahead of commitment to supplier to ensure contract compliance.
• Proactively identify areas of disaggregated spend and formulate action plan to remedy.
• Support and guide stakeholders through tendering, evaluation and contract drafting activities.
• Analyse Force expenditure data to identify trends, anomalies and potential commercial opportunities to ensure maximum benefit is gained and saving opportunities identified.
• Analyse data to identify opportunities to improve financial transaction processing to achieve best value for the Force.
• Proactively manage and identify risks, process and spend deviation and take remedial action.

Supplier Approval

• Assess new supplier requests from internal stakeholders.
• Liaise with suppliers and evaluate supplier documents.
• Liaise with Finance to ensure efficient set up on supplier database.

Contract Management

• Coordinate and maintain accurate records of Force contracts.
• Monitor contract expiry dates and action necessary steps in a timely manner.
• Develop and analyse commercial data to support contract management across SYP.
• Coordinate supplier performance reviews with key stakeholders and suppliers.
• Develop and monitor KPIs to ensure strategic and operational objectives are satisfied.
• Drive continuous improvements ideas with key stakeholders and suppliers.
• Monitor rebates and service credits and liaise with Finance as appropriate.
• Publish Contract Award Notices for >£25k contracts to Contracts Finder.
• Enter £10k-£50k contracts to Blue Light Procurement Database (BLPD).

Function Management

• Lead a small team to drive improvements within the local procurement function.
• Provide excellent customer service to all parties concerned with procurement.
• Cover absence within team to ensure the department is available during core hours.
• Record savings and report to Corporate Finance as appropriate.
• Liaise with Regional Procurement and attend Regional Procurement Monthly Meetings to keep abreast of ongoing projects and new contract awards.
• Develop and maintain the Local Procurement intranet site, ensuring that the site information is accurate and complies with legislation and policy.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands, or head are not permitted.  Any tattoos which could be deemed inappropriate, or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Thursday 26 May 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager, Recruitment, and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Deborah Carrington on 07775 031640.  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.