SYP - Contracts Administrator - June 2022

Role:  Contracts Administrator

Department: Estates and Facilities Management

Location:  Carbrook, Force HQ, Sheffield

Salary: £23,331 - £25,809 (pro-rata)

Hours: 18.5 hour per week

Contract Type: Permanent and Temporary until 31 March 2023

We are looking to recruit two Contract Administrators within our Facilities Management Department, there is one permanent vacancy available and one temporary vacancy until 31 March 2023.

Role Purpose:

The provision of clerical support and management information to the Contract Management Unit within the Facilities Management Department.

Key Responsibilities:

• To maintain database information on Vehicle Recovery, Boarding Up and Dangerous Dogs.

• To monitor and action day to day issues in relation to Vehicle Recovery, Boarding Up and Dangerous Dogs including:

• Retention and disposal of vehicle
• Obtain information on property owners and various sources
• Kennel repatriation of gods (dangerous and/or welfare)
• Raising purchase orders
• Payments and costs in relation to all of the above contracts
• Assist the Contracts Manager with the management of Vehicle Recovery, Boarding Up and Dangerous Dog contract.
• Clerical support to the Facilities Management Department
• General correspondence with outside organisations, and member of South Yorkshire Police
• Maintenance of filling systems, including completion of old files and destruction of out of date files.
• Dealing with incoming and outgoing mail regarding the above contracts to the Department
• Supply of general information to end users and the organisation
• Any other duties appropriate to the post of admin assistant as may be required by the department
• In carrying out your duties, you will be operating within South Yorkshire police Guiding Principles and Equal Opportunities. 

Skills and experience:

• Experience of dealing with face to face enquiries from members of the public.
• Experience of using computer packages including Word and Excel.
• Previous Clerical experience.
• Experience of using web-based information systems.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years / 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands, or head are not permitted.  Any tattoos which could be deemed inappropriate, or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Friday 24 June 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Dawn Hardy on 07584 204339.  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Internal Secondments:

To apply for this post as a secondment, you must have the support of your current Line Manager. This should be sent via email to the Hiring Line Manager.  Please ensure that the role title and the closing date are stated in the subject of your email.

Without support, your application will not be considered any further.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.