SYP - Vehicle Commissioning Support Officer - May 2023

Role:                                 Vehicle Commissioning Support Officer 

Department:                     Vehicle Fleet Management

Location:                          Churchill Way, Sheffield

Salary:                               £24,552 - £31,434 (Band C/D)

Hours:                               37 Hours per week

Contract Type:                 Temporary (for 12 months)

Role Purpose:

Work as part of the Vehicle Fleet Management Team to coordinate, monitor and maintain the vehicle replacement programme.  Compile vehicle conversion specifications as required. Liaise with Manufacturers and Convertors to ensure standardisation of equipment that is role/user specific and construction use regulated.

This post is to provide support to the Senior Fleet Manager, Fleet Manager and the Commissioning Team.  Take overall responsibility for Stores and Storekeepers.  The post holder will be directly responsible to the Senior Fleet Manager but will work closely with the Fleet Manager when planning workloads etc.

Key Responsibilities:

• Undertake business administrative, procurement and finance tasks in support of the identified work-stream as required, such as arranging and participating in meetings, updating and publishing documentation.
• Responsibility for the recruitment, development, welfare, performance, discipline and health & safety of the Staff within remit.
• To administer and oversee daily tasks for the commissioning function, including the creation and amending of reports, data cleansing, process development and liaising with suppliers where necessary.
• Actively assist in the day-to-day delivery of planning and monitoring in all aspects of vehicle commissioning and stores to ensure timely and accurate maintenance of fleet records and systems.
• Work as part of the VFM team, assisting colleagues across both sites and build relationships with external agencies/partners and suppliers.
• Develop expertise and knowledge of specific categories of vehicles, e.g. Traffic, Firearms, Beat. Construct vehicle specifications accordingly.
• Contribute in decision-making and help develop best practice for maintaining the efficiency of the vehicle replacement process, including timely preparation of vehicle parts kits for conversions (both internal & external).
• Extract Data and ensure the accuracy for reports for the Management Team, internal and external stakeholders.
• Monitor vehicle delivery dates and liaise with Senior Fleet Manager and Finance to ensure budgets are accurately monitored and projected.
• Assist in the creation and formulation of associated policies.
• Carry out research, provide project management support and advice to ensure successful implementation of fleet projects.
• Plan and prioritise workload of commissioning team, liaising with the Fleet Manager as required to enable effective workshop loading.
• Maintain and develop performance and quality management systems.
• To develop and automate fleet processes to ensure the effective and efficient management of stores and commissioning, ensuring stock levels are maintained at the optimum level and discrepancies are minimised.
• Performs such other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility.
• May be required to work outside normal working hours and travel around and outside of the force area.

Skills and experience:

• You are required to possess a clean driving licence and to have the ability to travel across the force area.
• To hold the Certificate in Car Fleet Management (CCFM) or be working towards this qualification.
• NVQ Level 3 Supervisory Management Qualification (or equivalent) or willing to work towards this.
• The nature of the role requires the post holder to undertake annual health assessments.
• This role is career graded and movement to Band D will be following successful completion of the CCFM.
• Knowledge and experience of Fleet Management Systems e.g. Tranman, Telematics, Fuel Systems etc.
• Ability to collate data from the fleet management systems and assimilate into a report and check for accuracy.
• Good written and oral communication skills.
• Previous experience of Microsoft Excel, Microsoft Access and Microsoft Power point.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.  

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Fixed role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Closing Date:

Tuesday, 13 June 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Jo Buckley on 0114 2961416 or 07769131435. 

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills.  We support and value all officers and staff and the unique experiences they bring to the role.  We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Candidates:

This vacancy is temporary therefore, you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Talent Acquisition Team before applying.  Please ensure that you and your current line manager complete the attached consent form.  Please email the completed form to the hiring line manager, Jo Buckley, with the role title and the closing date stated in the subject of your email.

Without support, your application will not be considered any further.