SYP - Administration Assistant

Role: Administration Assistant

Department: OSU – Safety Camera & Ticket Processing Unit

Location: Maltby, Rotherham

Salary: £18,486 - £20,115

Hours: 37 hours per week

Contract Type: Permanent

Role Purpose:

To undertake the viewing/processing of offences of speeding or contravening red traffic lights or other traffic offences captured by camera or submitted via tickets and associated tasks. To complete the preparation of prosecution files where necessary.  This role is critical in ensuring the processing of offences is carried out accurately and efficiently, ensuring timescales are met and the correct disposals are enacted.

This is a challenging and interesting role, the preferred candidate will engage with the public, provide assistance and advice.  You will be part of a team environment that shares common goals and are supportive of each other.

The work of the unit is to reduce casualties as a result of road traffic collisions. Being part of a team that not only works towards increasing road safety but actually contributes in real terms to saving lives.

Training will be given in all aspects of the role together with insight into other roles within the department. The opportunity will exist for additional training and experience of these other roles and potential progression over time to additional responsibilities and supervisory goals.

Key Responsibilities:

• Record and Process all notices dealt with by this department using appropriate software packages.

• Deal with telephone calls, correspondence and enquiries from members of the public and communicate with Police colleagues, Magistrates Court Staff and partner agencies using templates attached to software packages.

• Complete scanning and verification of incoming correspondence on the appropriate systems and assist with the validation of data.

• Undertake the administrative duties including post, filing, copying, typing and maintenance of files and records.

• Staff the reception area, this role includes welcoming visitors, contractors and suppliers.

• Produce record, process and distribute correspondence and reports as required.

• Ensure quality of evidence and timeliness of completed files and analyse the quality of evidential content when preparing files.

• Prepare prosecution files for Magistrates and Crown Court in accordance with the Manual of Guidance.

• To undertake additional evidence gathering as required.

• Any other duties/tasks commensurate with the grading of the post.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive polices to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)

Contact point for applicants:

For further information about the role, please contact Lynne Harrison on 722650 or (01709) 832650.  Please do not contact this number for an application form.

Further information:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

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South Yorkshire Police welcome applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page: https://www.southyorkshire.police.uk/sign-up/for-a-job-with-syp/diversity-in-the-force/

Closing Date:

Monday, 25 February 2019

Apply for the role:

To apply for the role, please click the ‘Apply’ button.