SYP - Fleet Administration Assistant

Role:  Fleet Administration Assistant

Department: Vehicle Fleet Management

Location:  Rotherham Workshop

Salary: £19,452 - £21,135

Hours: 37 hours per week

Contract Type: Permanent

Role Purpose:

The post holder will provide full administration support service for the department.  This will cover the whole spectrum of fleet management and include areas such as fleet administration, fuel management, stock control and workshop control.

Key Responsibilities:

·       Provides a flexible, customer focussed and professional first line response in providing advice and guidance on all enquiries via face to face contact, telephone and/or email and takes ownership of achieving a satisfactory resolution and escalating where appropriate.

·       Use of a number of IT Systems, including Tranman Fleet Management, Merridale Fuel system, UK Telematics Fleet Management and Oracle ERP Systems.

·       Take ownership of data quality and integrity of information when inputting, amending and extracting information.

·       Maximise the use of IT Systems and equipment to run and create management information and reports.

·       To place orders (using the systems and tools available) for goods and services, as required within the department.

·       To manage and maintain stock and distribute supplies as required.

·       To receive reports of vehicle faults and issue job cards to Technicians as appropriate.

·       To ensure all vehicles are correctly licensed.

·       Assists the supervisor and senior professional staff with project work including initial administration, updating/amending systems, drafting reports for approval.

·       Drafts reports and correspondence of miscellaneous matters to internal and external contacts

·       Attends meetings as required, which involves taking and preparation minutes, including notification and following up of action

·       Undertakes a broad range of clerical and administrative duties such as maintaining an effective filing and recording system, typing/word processing, photocopying, mail sorting and delivery, collation and distribution, routine mathematical/statistical work.

·       Develop and maintain the Department Web Page.

·       Performs such other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility.

Skills and experience:

·       Must be competent in Microsoft Word, Excel, Access PowerPoint, Lotus Notes or equivalent email and diary management system

·       Ability to input, retrieve and present data using a computer.

·       Previous experience of working to short deadlines

·       Previous experience working in an office related / administrative environment

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

·       Generous annual leave allowance

·       Flexible and agile working

·       Generous ‘family’ leave

·       Voluntary CPD Events for all staff to allow continuous development

·       Mentoring & Coaching Scheme

·       Paid Professional Subscriptions when relevant to role

·       Access to a range of occupational health facilities

·       Generous pension scheme

·       Employee assistance service (accessible 24/7)

·       Additional benefits for Westfield Health members

·       Cycle to work scheme

·       Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years / 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy.  Tattoos visible on your face, neck, hands or head are not permitted.  Any tattoos which could be deemed inappropriate or cause offence will also not be accepted.  If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

26 May 2021 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Jo Buckley on 0114 2961416 .  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

Apply for the role:

To apply for the role, please click the ‘Apply’ button.