SYP – File Preparation Officer – April 2021

 Role: File Preparation Officer

Department: Criminal Justice Department

Location: Shepcote Lane, Sheffield and Snig Hill, Sheffield

Salary: £22,599 - £25,278 plus shift allowance and weekend working allowance where applicable*

Hours: 37 per week

Contract Type: Permanent (several roles) and one fixed term to cover maternity leave

*Please note that there are a number of shift pattern arrangements for this role:

• 1 x full time permanent days/afternoons File Preparation Officer post based at Shepcote Lane.
• 2 x full time permanent days only (Mon-Fri) File Preparation Officer posts based at Snig Hill.
• 1 x maternity cover – days/afternoons/nights File Preparation Officer post based at Shepcote Lane.
• (anticipated) 1 x full-time fixed term days/afternoons File Preparation Officer post based at Shepcote Lane.

Successful candidates will be advised of their posting particulars on appointment.

Do you want to make a difference?

Are you interested in the criminal justice process and supporting South Yorkshire Police to bring offenders to justice? Join our team of dynamic Police Staff Case builders whose role is to receive case material from operational officers and build cases to the highest standard as they progress though the criminal justice system, ensuring a victim focused approach and a right first time ethos.

You will support the file preparation process to achieve the objectives of ensuring cases are progressed through the court systems effectively.

Role Purpose:

Supporting the file preparation process to achieve the objectives of ensuring cases are progressed through the Pre-Charge Advice Process and the court systems according to the standards agreed in the South Yorkshire Effective Trial Management Framework, the SYP Charging model, Victims’ Code of Practice and the National File Standard. 

Key responsibilities include:

• The preparation of either way, indictable only and allocated case files for Crown and Magistrates Courts in accordance with the manual of guidance and National File standards.

• Ensuring quality and timeliness of completed files.

• Liaising with internal/external agencies.

• Assisting operational officers and Police staff with enquiries/problems in relation to file preparation matters.

• Interrogating/Inputting/Retrieving various computer packages.

• Any other duties commensurate with the grade of the post.

• Job rotation within the banding is paramount in order to meet deadlines.

Skills and experience:

Essential Criteria:

• Show evidence of effective quality control in relation to work output.
• Ability to identify mistakes and errors, and summarise information.
• Ability to grasp legal principles.
• Flexibility to work overtime or at other locations, Saturday and Bank Holidays if required, to meet organisational needs.

Desirable Criteria:

• Relevant legal qualification
• Experience in Criminal Justice administration.
• Knowledge of manual of guidance, Disclosure and Points to Prove.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Wednesday, 28th April 2021 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Jane Eastwood on 0114 2964701. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

Apply for the role:

To apply for the role, please click the ‘Apply’ button.