SYP - Force Archive Officer – Sept 2020

Rotherham
£18,951 - £20,619
Permanent

Role: Force Archive Officer – Sept 2020

Department: Performance and Governance

Location: Rotherham (to be relocated within the Force area)

Salary: £18,951 - £20,619

Hours: 37 hours per week

Contract Type: Permanent

 

Role Purpose:

Provide an Archive Service for paperwork/property other than found/evidence. Assist in the management of the storage, review and weeding of the Force Archive Store in accordance with legislative, regulatory, policy and NPCC Guidance on the Management of Police Information (MoPI). Provide expert advice to staff/officers.

Key Responsibilities:

The successful applicant may be required to work after normal hours/weekends on overtime and be prepared to travel to any location within the Force

The post holder will:

  • Assist in the management of the storage, review and weeding of the Force Archive Store in accordance with legislative, regulatory, policy and NPCC Guidance on the Management of Police Information.
  • Provide expert advice and assistance to staff/officers and external partners.
  • Maintain the recording IT systems relating to paperwork, Property other than Found (POTF) and other evidence.
  • Apply the authorised professional practice to the Management of Police Information; Decide what information should be reviewed, what information should be retained and which records can be disposed of. Ie which no longer have a policing purpose for retention.
  • Contribute to the development of processes and procedures to improve the efficiency and effectiveness of the ‘Storage, Review, Retain, Disposal’ function, identify and bring problems to the attention of the Force Archive Manager.
  • Deal with enquiries by e-mail, telephone and in person.
  • Decide the retention or disposal of paper records and POTF items using evidence-based risk assessment in line with Information Management Strategy.
  • Maintain accurate and complete records and the audit trail of all activity.
  • Comply with relevant legislation and national and local guidance eg Data Protection Act.
  • Promote compliance with SYP’s policies on Equal Opportunities and Health and Safety, both in the delivery of services and the treatment of others.
  • Drive South Yorkshire Police Vehicle when required.
  • Must be able to lift heavy items.
  • Will be required to wear a uniform.
  • Any other duties commensurate with the role.

Skills and experience:

  • Experience of working in an administrative role.
  • Experience of dealing with members of the public face to face and over the telephone.
  • Computer literate with experience of data input and retrieval using Microsoft applications.
  • Current full manual driving licence.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and agile working
  • Generous ‘family’ leave
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service ( accessible 24/7)

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years / 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Monday, 28 September 2020 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Liz Blackburn on 0114 2921831. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

This opportunity is closed to applications.