SYP - OHU Administration Support

Role: OHU Administration Support

Department: HR Shared Services – Occupational Health Unit

Location: Hoyland Police Station, Barnsley

Salary: Band B - £18, 486 - £20, 115

Hours: 37 Hours per Week

Contract: Fixed Term Contract / Secondment – 12 Months

Role Purpose:

To provide administrative support to the Occupational Health Unit.

Key Responsibilities:

• Deal with telephone calls/emails and post appropriately. All voicemails listened to and dealt with accordingly.
• Provide full reception service to Occupational Health and monitor diaries for clients booked in etc.
• Provide full typing service including audio typing and typing FMA’s clinical notes. When typing completed ensure distribution of reports to appropriate clients and personnel/line managers, whilst adhering to client consent/confidentiality.
• Provide full SMP service i.e. preparation of/requesting completion of consents, GP records, consultant reports as appropriate.
• Collate files, general housekeeping in order to type and pull clinics for the OHA’S and FMA on a daily/weekly basis and any other general enquiries coming into the Unit.
• Administration support for a scanning project to digitalise all paper records.
• Book appointments for various clinics via telephone and face to face. Also book telephone triage calls for the physiotherapy service.
• Request payment for and photocopying/printing of full occupational health records upon receipt of requests from solicitors/external forces etc.
• Provide an up-to-date and accurate Filing System (removal of leavers etc).
• Perform the general duties of an Admin Assistant at all times to ensure the smooth running of the Occupational Health Unit.

Contact point for applicants:

For further information about the role, please contact Cheryl Ruddy on 0114 296 4780.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

FOR INTERNAL SECONDMENTS - To apply for this post as a secondment you must have the support of your Line Manager and Head of Department. This should be sent via email that to Recruiting@southyorks.pnn.police.uk. Please ensure that in the subject of the email contains the Job title and closing date of the role. Without support, your application will not be considered any further.

Benefits:

We offer generous entitlements and supportive polices to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)

Further Information:

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance and Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

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South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page: https://www.southyorkshire.police.uk/sign-up/for-a-job-with-syp/diversity-in-the-force/

Closing Date:

Monday, 18th March 2019

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.