SYP - Administration Clerk (Facilities Management) - Nov 2022

Carbrook - Force HQ
£20,490-£21,018 (Pro-rata)
Permanent

Role:                    Administration Clerk – Nov 2022

Department:     Facilities Management

Location:            Carbrook, Force HQ, Sheffield

Salary:                 £20,490 - £21,018 (pro-rata)

Hours:                 30 hours per week

Contract Type: Permanent

Role Purpose:

To ensure that all internal and external mail received at the Force HQ is handled and distributed appropriately, including the recording and dispatch of incoming and outgoing priority service mail.

The role will assist with cover for the Force HQ reception desk with a further expectation to assist with administration tasks within the department as required.

Key Responsibilities:

  • Sort internal and external mail including DX and Royal Mail correspondence
  • Record & distribute mail around the Force Headquarters
  • Record and distribute incoming cheques and priority service mail
  • Prepare outgoing mail for despatch and record on the providers website
  • Maintain & order Mail Room stationery items
  • Record and distribute incoming publications
  • Assist with enquiries regarding the mail service and HQ Facilities Management Services
  • Undertake general administration tasks and responsibilities as directed by the Operations & Contracts Manager for the E&FM department
  • Provide professional customer service on the HQ reception desk when required

Skills and experience:

  • Experience of undertaking a similar role and/or administrative duties
  • Experience of delivering good customer service
  • Competent in using computer packages including Microsoft Word and Excel
  • The post holder can lift and transport small packages over short distances using a trolley

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and hybrid working
  • Generous ‘family’ leave
  • Voluntary CPD Events for all staff to allow continuous development
  • Mentoring & Coaching Scheme
  • Paid Professional Subscriptions when relevant to role
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service (accessible 24/7)
  • Additional benefits for Westfield Health members
  • Cycle to work scheme
  • Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.  

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Closing Date:

Thursday 8 December 2022 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Dawn Hardy on 07854 204339.  Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

South Yorkshire Police welcomes applications from under-represented communities.  For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

This opportunity is closed to applications.