Role: Disclosure Administration Assistant

Department: Legal Services Unit (LSU)

Scale: RLW

Salary: £23,154

Location: Legal Services is Collaborative, the role will be based at Priory Rd, Hull HQ and/or Carbrook, South Yorkshire HQ

Hours: 37 hours

Contract: Permanent

We are currently recruiting for a Disclosure Administration Assistant within our Legal Services Unit which supports both Humberside and South Yorkshire Police. This role will be permanently based at either Priory Rd, Hull HQ or Carbrook, South Yorkshire HQ.

This role requires the post holder to provide comprehensive clerical and administrative support, including being the initial point of contact for daily enquiries and managing the team’s diary.

Key Responsibilities:

• Organises meetings, provides support services and subsequent action as necessary, including agenda preparation, collation of supporting papers, taking, and producing minutes where necessary including from audio recordings.
• Monitors, directs, and answers queries via telephone and in person within pre-determined guidelines, directing where appropriate matters to more senior colleagues within the unit.
• Monitors and maintains the Legal and Disclosure SPOC email box – records, re directs and allocates work, deciding on the priority level and skill sets.
• Provides a comprehensive range of secretarial/clerical services to the Legal Services Unit including shorthand, word processing, audio and copy typing, filing, photocopying, document collation and distribution, routine statistical work, provision of refreshments, room bookings, as well as making routine telephone enquiries.
• Preparation of specialised documentation such as Court and Tribunal pleadings, Court bundles and Instructions to Counsel.
• Undertakes research/fact finding relating to tasks specified by staff within the unit.

Skills and experience:

• Educated to GCSE standard or equivalent.
• Literate and numerate.
• Clerical experience incorporating the use of computers spreadsheets/databases, word processing/typing.
• General administration experience including filing, record keeping, processing telephone calls etc.
• Experience of audio typing and computer input/retrieval. Well-developed written and oral communication skills.
• Demonstrates the ability to complete tasks accurately within specified deadlines.
• Willingness to learn and undertake a variety of tasks.

For further information relating to the role and tasks of this position please refer to the attached role requirement.

Why Join Humberside Police?

Humberside Police have policies in place to support a good work-life balance and employee well-being.

Further benefits are;

• Generous annual leave allowance
• Training and development opportunities
• Access to a range of occupational health facilities
• Employee assistance service (accessible 24/7)
• Flexible working where applicable
• Generous pension scheme
• Blue Light Discount
• Gym Membership
• Cycle to Work Scheme
• Free on-site car parking

Further Information:

• Internal applicants MUST have completed a successful 6 month probationary period and tenure (if applicable) before applying for another role within the force.
• Applicants must meet the minimum requirement checkable history criteria of at least 3 years continuous residency in the UK to apply for roles with Humberside Police.
• Successful candidates will undergo a vetting procedure pre-requisite of employment.
• Tattoo’s will be reviewed as a part of the recruitment process to ensure we maintain a level of professional standards and to make sure the images do not cause offence or are unacceptable.

Contact point for applicants:

If you have any questions regarding the recruitment process, please contact us at recruiting@humberside.police.uk

How to apply for the role:

To apply for the role, please click the ‘Apply’ button below.

Closing Date: Monday 1st April 2024 at 23:55

It is not likely that closing dates will be extended, other than in exceptional circumstances and would need to be with the permission of the Recruitment Manager and Line Manager of the role.

Attachments:

• Role Requirement
• Guidance for completing your application
• Recruitment Brochure

Humberside Police welcome applications from underrepresented communities.  For further information on positive action within Humberside Police, please visit the positive action page:

http://www.humberside.police.uk/diversity-and-positive-action