SYP - Duties and Resourcing Team Duty Planner - March 2023

Role:                   Duties and Resourcing Team Duty Planner

Department:     Operational Support Unit

Location:            Operations Complex, Sheffield (Hybrid)

Salary:                £21,432 - £23,100 (Band B)

Hours:                 37 Hours per week

Contract Type: Permanent

Role Purpose:

We are looking to recruit a Duties and Resourcing Team Duty Planner to use and maintain the current Duties Management systems on a daily basis to support deployment of resources in line with Force, District and Departmental priorities.

Key Responsibilities:

• Use duty management software and Microsoft packages to identify, amend, compile and report on duties data including weekly, monthly and annual rosters for police officers/staff to meet the operational needs of the Force (Taking into account holidays, sickness, rest days, Police Regulations and minimum staffing etc).
• Plan and publish advanced duties for police officer/staff.
• Circulate/publish duties information to staff, inform staff of changes to rosters, sometimes at short notice within policy/Police Regulations.
• Maintain the force duties data and hierarchy in order to reflect any restructuring and changes, amending names, codes, locations, shifts/reliefs and rotas as appropriate.
• Identify and report system configuration errors, liaise with HR Systems Administrators in order to initiate remedial action.
• Maintain records associated with force requirements such as annual leave, sickness, training etc.
• Prepare rosters for operations and special events as required by the Force.
• Identify risks to the force that may affect ability to provide business as usual now and in the future. Ensure escalation to management at the earliest opportunity.
• Perform other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility.

Skills and experience:

• Proven ability in windows based computer packages and manual record keeping.
• Excellent communication skills.
• Strong interpersonal skills in order to speak with people of all levels, especially when allocating overtime.
• Experience of achieving targets and working towards service level agreements and deadlines.
• Demonstrate attention to detail with a consistent & methodical approach to tasks.
• Mathematical approach to extracting data.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity.  A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.  

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date:

Wednesday 29 March 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Insp Helen Arden on 0114 2963126 or T/Sgt Jake Broughton on 0114 2197096

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority officers.

It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills.  We support and value all officers and staff and the unique experiences they bring to the role.  We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.  These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the ‘Apply’ button.