SYP - Administrator

Role: Administrator

Department: Performance & Governance (Operation Stovewood)

Location: Carbrook – Force HQ, Sheffield

Salary: Band C - £21, 507 - £24, 057

Hours: 37 Hours per Week

Contract Type: Temporary – Ending March 2024

Details of role:

If successful, you will provide business support for Operation Stovewood, ensuring compliance with Financial Instructions ensuring good governance practice is embedded.

You will display strong communication, problem solving and organisational skills. You will have a flexible approach and the ability to use your initiative and work under pressure to meet tight deadlines.   You will need the ability to work alone and as part of a team.

Your duties will include, but are not limited to; manage and monitor hire vehicles, produce and maintain inventories; organising office moves, conduct Health and Safety quarterly premises safety inspections and risk assessments as appropriate. You will also attend and contribute in meetings with internal/external stakeholders.

Ideally, you will hold, or be willing to work towards the ‘Risk Assessment Principles and Practice’ qualification (or equivalent). You will be proficient in the use of Microsoft packages (e.g. word, excel, outlook).

Key Responsibilities:

• Produce and maintain Management Information (including inventories, vehicles, SYP IT assets, equipment, and/or, accommodation) for Operation Stovewood in support of the Line Manager.
• Comply with Financial Instructions & Contract Standing Orders to ensure good governance is embedded.
• Liaise to progress enquiries and provide the first point of contact
• Provide administrative support and project work for Operation Stovewood, including office moves, estates and IT.
• Use Microsoft Office applications to produce spreadsheets, documents and other material.
• Manage the Operation Stovewood Business Support inbox and action emails/requests, answer and deal with telephone enquiries.
• Liaise with internal and external partners as appropriate.
• Health and Safety - conduct premises safety inspections, risk assessments and other associated health and safety matters in line with Force requirements.
• Manage ‘Atrium system’ requests, security passes, equipment access codes, Airwave, Lockers and PAVA.
• Maintain responsibility for own Continuous Professional Development.
• Travel to other locations within the Force area.
• Any other duties commensurate with the role

Skills and experience:

• Previous experience of clerical duties in an office environment.
• Experience of using Microsoft applications (e.g. Word, Excel, Outlook).

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Tuesday, 15th October 2019

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Lisa Clifford on 711520. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

https://www.southyorkshire.police.uk/sign-up/join-team-syp/diversity-in-the-force/

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Secondments:

To apply for this post as a secondment you must have the support of your Line Manager. This should be sent via email to Recruiting@southyorks.pnn.police.uk. Please ensure that in the subject of the email contains the Job title and closing date of the role.

Without support, your application will not be considered any further.