SYP - SCTP Administration Assistant

Role: SCTP Administration Assistant

Department: Violence Reduction Unit

Location: Shepcote Lane, Sheffield

Salary: Band B - £18, 486 - £20, 115

Hours: 37 Hours per Week

Contract Type: Temporary – 12 Months

Role Purpose:

To support the violence reduction unit with administrative requirements.

Key Responsibilities:

• Record and process all notices dealt with by this department using appropriate software packages.
• Act as first point of contact for the unit, dealing with telephone calls, correspondence and enquiries from members of the public, Police colleagues, and partner agencies.   This role includes welcoming visitors, contractors and suppliers as necessary. Complete scanning and verification of incoming correspondence on the appropriate systems and assist with the validation of data.
• Build relationships with partner organisations.
• Undertake the administrative duties including post, filing, copying, typing and maintenance of files and records.
• Produce, record, process and distribute correspondence and reports as required.
• Organising and managing all elements of meetings chaired/ran by the VRU. Attend and take minutes/action notes. Type up and distribute notes.
• Some diary management as required.
• To undertake additional evidence gathering as required.
• Any other duties/tasks commensurate with the grading of the post.

Skills and experience:

• Clerical/Administrative experience
• Experience of windows based systems, especially word and excel
• Experience of dealing with confidential information
• Accuracy in data inputting
• Experience of organising and managing all elements of meetings, including taking and typing minutes/action notes

Benefits:

We offer generous entitlements and supportive polices to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service ( accessible 24/7)

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Sunday, 28th July 2019

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact DS Mark Hallam on 0114 225 2951. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

http://nextgen.app.yhrn.police/sites/SYPIntranet/SA/Fairness/Web/Home.aspx

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

Internal Secondments:

To apply for this post as a secondment you must have the support of your Line Manager. This should be sent via email to Recruiting@southyorks.pnn.police.uk. Please ensure that in the subject of the email contains the Job title and closing date of the role.

Without support, your application will not be considered any further.