SYP - Administration Assistant

Maltby, Rotherham
£18, 486 - £20, 115
Permanent

Role: Administration Assistant

Department: Operational Support Unit – Safety Camera & Ticket Processing Unit

Location: Maltby Police Station, Rotherham

Salary: Band B - £18, 486 - £20, 115

Hours: 37 Hours per Week

Contract Type: Permanent

 

Role Purpose:

To undertake the viewing / processing of offences detected by camera for speeding or contravening red traffic lights. Preparation / quality of prosecution files.

Key Responsibilities:

  • Record and process all notices dealt with by this department using appropriate computer software packages
  • Deal with telephone calls, correspondence and public enquiries and communicate with Police colleagues, Magistrates Court staff and partner agencies, using templates attached to software packages
  • Complete Scanning and Verification of incoming correspondence, received by Safety Cameras and Ticket Processing, on the appropriate systems.
  • Receipt fixed penalty payments (cash, cheques and cards)
  • Undertake Administrative Duties including post duties, filing, photocopying typing, and maintenance of files and records.
  • Staff the reception area, this role includes welcoming visitors, contractors and suppliers
  • To produce, record, process and distribute correspondence and reports as required
  • General administration/clerical tasks including post duties, filing, photocopying, scanning and assist with the validation of data
  • Ensure quality of evidence and timeliness of completed files and analyse the quality of evidential content when preparing files.
  • To prepare prosecution files for Magistrates Court in accordance with Manual Of Guidance.
  • To expedite additional evidence gathering as required

Skills and experience:

  • Clerical/ Administrative experience
  • Experience of Windows based computer systems
  • Ability to deal with confidential information
  • Accuracy in data input

Benefits:

We offer generous entitlements and supportive polices to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and agile working
  • Generous ‘family’ leave
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service ( accessible 24/7)

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years has been identified for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

All tattoos and piercings must be in line with South Yorkshire Police’s Appearance and Standards policy. Tattoos visible on your face, neck, hands or head are not permitted. Any tattoos which could be deemed inappropriate or cause offence will also not be accepted. If you have tattoos, you will need to make a declaration at the time of application.

Closing Date:

Tuesday, 2nd August 2019

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the HR Manager, Recruitment and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Lynne Harrison on 01709 832 650. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Diversity & Inclusion:

South Yorkshire Police welcome applications from under-represented communities. For further information on diversity and inclusion within South Yorkshire Police, please visit the diversity and inclusion page:

http://nextgen.app.yhrn.police/sites/SYPIntranet/SA/Fairness/Web/Home.aspx

Apply for the role:

To apply for the role, please click the ‘Apply’ button.

This opportunity is closed to applications.